Administrator M/F

Métier : Administration/Administration - ASSISTANT
Contrat : CDI
Description du poste :
The administrator plays a critical role in providing comprehensive administrative, executive, and operational support to the General Manager and Industrial Power Management Team. The position is responsible for ensuring the efficient coordination of office administration, executive assistance, travel arrangements, meeting management, reporting, document control, and rental administration functions. The incumbent serves as a key support resource within the department by facilitating effective communication, maintaining accurate records, coordinating business activities, and ensuring administrative processes are executed professionally, accurately, and timeously.

Executive Support
Provide comprehensive administrative and executive support to the General Manager, ensuring the efficient execution of daily business operations.
Monitor and track meeting action items, ensuring accountability, follow-up, and timely completion of assigned tasks.
Maintain strict confidentiality when handling sensitive operational, commercial, financial, and employee-related information.
Assist management with project coordination, reporting requirements, departmental initiatives, and strategic business activities.
Travel & Accommodation Coordination
Coordinate and manage all local and international travel arrangements for management and authorised employees.
Prepare and distribute detailed travel itineraries and ensure all required travel documentation is obtained prior to departure.
Monitor travel expenditure and ensure compliance with approved travel budgets and company procedures.
General Administration
Manage company cellphone administration, stationery, office consumables, and grocery stock, including contract renewals, usage monitoring, ordering, stock control, cost management, and the recovery of unauthorised expenses to ensure efficient and cost-effective office operations
Establish and maintain accurate filing and document management systems to ensure efficient retrieval and safekeeping of records.
Administer Microsoft Teams, OneDrive, and shared electronic filing platforms to ensure documents are organised, updated, and accessible.
Coordinate branch events, customer visits, staff functions, management meetings, workshops, and other business-related activities.
Reporting & Document Management
Prepare, compile, and distribute daily, weekly, monthly, and ad hoc management reports for operational and business report
Verify, process, and maintain rental fleet buyback transactions in accordance with company procedures and financial controls.
Process miscellaneous invoices, credit notes, and rental related financial transactions accurately and timeously.
Prepare, distribute, and monitor end-of-term rental contracts for all rental, service, and maintenance departments.
Compile, analyse, and prepare monthly rental fleet performance and financial reports for management review.
Liaise with branch personnel, finance departments, suppliers, and customers to resolve rental administration queries and outstanding matters.

Lieu : Industrial Power, 62 Maple Street, Pomona, Kempton Park, Johannesburg, South Africa
Niveau d'études min. requis : 2 - Bac ou équivalent
Langue / Niveau :
Anglais : Professionnel